We’re recruiting a Lead Forward Summit Event Coordinator (Contract) to join our team! Our ideal candidate is passionate about girls in sport and physical activity and believes in the power of sport to bring people together. You’re excited by the opportunity to help create a meaningful and impactful event experience, working collaboratively to bring the Lead Forward Summit to life. This role is based in Kamloops, BC, and requires someone who is locally based for in-person coordination leading up to and during the event. You understand the importance of thoughtful planning and inclusive spaces, have experience supporting event logistics or coordination, and are ready to contribute to a seamless and memorable summit experience.

Learn more about the role and apply below.

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about girls forward foundation

 

Girls Forward Foundation is Canada’s leading organization dedicated to empowering girls through sport and physical activity. We are reimagining what programming can be and who it can serve. Our vision extends far beyond traditional athletic development – we create spaces where participants discover their strength, find their voice, and develop into tomorrow’s leaders. Through partnerships with local organizations and our extensive network of Real Role Models (women, age 21+), we design and deliver programs that reflect and celebrate diverse communities across the nation. Our events and programs blend physical activity with mentorship and skill development to create communities that empower participants to discover their strength through movement. From as young as four until early adulthood, our programs provide structured leadership development that creates pathways for continued engagement and growth.

role overview

 

Girls Forward is seeking an Event Coordinator to support the successful execution of our annual Lead Forward Summit, funded by Silver Gummy in partnership with Pacific Sport Interior. This role will play a key part in the planning and delivery of the one-day summit taking place on September 19, 2026, in Kamloops, BC. The Event Coordinator will contribute to Girls Forward’s operations by supporting event logistics, coordination, and overall execution to ensure a seamless and impactful experience.

We are looking for someone self-motivated, highly organized, and detail-oriented, with the ability to manage multiple priorities and adapt in a fast-paced environment. Flexibility in the weeks leading up to the event, including availability around the event weekend, is essential. Our team thrives on strong communication, collaboration, and a shared commitment to our mission and values. Experience in event planning, project management, and remote work is considered an asset.

summit overview

 

The Lead Forward Summit is a one-day event bringing together sport leaders, coaches, educators, and advocates to foster inclusive, girl-centred, and equitable spaces in sport. The goals of the event include:

• Empower girls, women, and gender-diverse folks in sport
• Celebrate and amplify youth voices and influencers
• Foster a safe, inclusive, and inspiring environment
• Address the ways gender-based violence (GBV) intersects with sport

The day will feature interactive panels, workshops, and networking opportunities led by national and local leaders. Participants will leave with concrete tools, best practices, and renewed energy to lead change in their communities.

EVENT COORDINATOR KEY RESPONSIBILITIES

 

• Strategy/High-level planning
  • Involved in the planning process with the Girls Forward management team concerning the site plan, event schedule and event guidelines (standards)
  • Develops strategic relations with key sport organizations for the event.
• Event planning
  • Establishes key contacts with local organizations and host venue/organization
  • Develops and maintains key event planning documents, including Run Sheet
  • Identifies, recruits, and liaises with the event staff to keep them informed of event details
  • Works closely with Girls Forward staff team to ensure that all necessary resources are gathered for the event (i.e. branding elements mailed, supplies purchased)
  • Ensures that all insurance coverage is in place and waivers signed for the safe execution of the event
• Event communications & marketing
• Collaborates with Girls Forward Social Media and Newsletter teams to ensure effective and proper pre-event communications to key stakeholders
• Works with Program Manager to develop event poster and promo material
• Collaborates with Program Coordinator to establish an online registration page
• Regularly monitors registration and provides updates to the Girls Forward team
• May assist in regional media (newspaper, etc.)
• Coordinates with partners/sponsors for on-site activation opportunities
• Ensures Girls Forward on-site brand activations are optimized
• Support social media efforts
• Event hosting/delivery
  • Prepares and transports all material (banners, gear…) to the event site
  • Responsible for helping with event setup and teardown
  • Reviews the incident reporting process with all volunteers, station leads and RRM.
  • Ensures Incident reports are completed if required during the event and submitted to Program Manager after the event.
  • Travels to events in advance to complete site walk, meet with event committee and confirm any final event details
  • Oversees event flow / assist with all troubleshooting
  • Act as a Girls Forward spokesperson at the event (public speaking/talk about Girls Forward, introduce speakers)
• Event wrap up
  • Oversees event debrief with Program Manager
  • Ensures the post-event participant online survey is sent
  • Shares event outcomes with the Program Manager

DESIRED KNOWLEDGE & SKILLS

• Strong events planning and hosting experience
• Spreadsheet management and experience a requirement (Excel)
• Strong interpersonal/people skills
• Strong communication skills
• Current CPR/first aid training an asset

DESIRED WORK STYLE

• Strong ability to work independently
• Self-directed
• Team Player
• Attention to details
• Can-do attitude
• Flexible mindset
• Honest
• Dependable

TOOLS OWNED BY EMPLOYEE

• Laptop Computer
• Cell Phone
• Access to wifi
• Vehicle or access to a vehicle large enough to transport event supplies

COMMITMENT

• Contractual, part-time work
• Ability to work on a need basis (requires a highly flexible candidate)
• Must be willing to work on weekends and evenings on occasions
• Must be available September 18 and 19, 2026

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Apply here. 

Application deadline: June 23, 2026.

Questions about the role can be directed to info@girlsforward.ca